do not file ü as ue, file as "u;" do not file ö as oe, file as "o"). Years ago when libraries used tab-cards to file their catalogue cards, there was a separate Mc tab-card, although I can't remember if it was traditionally placed before or after the M tab-card. It night be more common to put the Mc's and Mac's separate from the other M's, and to intersperse Mc's with Mac's. Filing alphabetical order, john doe dba Doe's Equipment [ 1 Answers ] When filing a customer with a dba, should you file by first name of owner, or first name of company? In that way, anyone who tries finding something in an extensive file, knows everything is alphabetized. Some systems put the Mac's and Mc's together, before the other M's, some just put them in where Mac and Mc would go alphabetically. You might not be the only one using the files. Neither way is right or wrong. Fiction is shelved by genre in alphabetical order, using the author’s last name, first name, and the title of the book. Step 1: HIghlight Names. At Main, Westerns are interfiled with General Fiction. Add prefixes to surnames to the surname to make one word and file in alphabetic order. Thus, Transpose names of individuals when filing using the following system: last name, first name or initial, middle name or initial. ten. For … Then you can file the names alphabetically, but when you get to the ones with identical names, you sub-file by number. • Authors’ names with prefixes are shelved by the first letter of the prefix and then the rest of the name, omitting the spaces between them. Naturally, whenever you can make the distinction, consider the last name first. Alphabetizing words is an easy task with the first letter dictating alphabetical placement. The first thing you have to do after typing in the names is highlight them. Spanish and Italian language names often have compound names. An initial or name using just one letter comes before a complete name starting with the same letter. • The shelving of materials authored by Mac and Mc names is also in strict alphabetically order. Public would be filed as "Public, John Q." It is a really handy tool that is very useful at time. In this instructable I am going to teach you how alphabetize by last name in MS word. As for people going by nicknames, I would put their official name (the one on the payroll records) on their file. When looking at the author’s name, it is always last name, first name and middle (if applicable). Shelving example: Maas, MacDonald, Malley, McDonald, Mellon. Data entry: Put the hyphen in if the person uses one. Filing generally follows alphabetically filing rules. St. files as ST not Saint. At smaller branches, the four adult fiction genres may be interfiled. It depends on how your company's filing system is set up. Do not file names beginning with Mc as Mac. 5. My paycheck has my first name, which I … Hyphenated compound surnames file as separate words. But what do you do when two names are hyphenated? c. In a name like María López y Quintana,the last name consists of three separate words. I don't think Mc was viewed as a separate, unique character unto itself, apart from M, although it … File abbreviations as written, e.g. Do not translate umlauts to e (i.e. As your question says, the "Ma" comes before "Mc", where the "a" comes before the "c". Add Tip Ask Question Comment Download. For purposes of alphabetizing, treat these separate words as a single unit (for example, LOPEZYQUINTANA). For instance, John Q. File single surnames before compound surnames; file given names before surnames. Hyphenated names or compound names (Jean Melius-Tiff, Maria Garcia Lopez) Alphabetize the entire surname as one name (look for consistent use of the compound name, rather than using a maiden name as a middle name). 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